University of Oregon

Special Fees, Fines, Penalties and Service Charges

The listing contains all course fees that are assessed through Banner and other fees, fines, penalties and service charges assessed by departments to the UO community and to non-UO businesses, organizations and individuals. The listing does not duplicate fees and other charges listed in the UO Tuition and Fees Academic Year and Summer Session Fee Book.

2019-20 Academic Year / 2020 Summer Session (Fiscal Year 2020)

 2018-19 Academic Year / 2019 Summer Session (Fiscal Year 2019)

 

Guidelines for Course Fees and Other Fees, Fines, Penalties and Service Charges

The guidelines below provide academic and administrative units information about requesting new fees or revising an existing fee listed as part of the Special Fees, Fines, Penalties, and Service Charges.

Please contact Donna Chittenden, Fee Book Administrator, in Budget & Resource Planning with your questions.

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Table of Contents

 

    Annual Review of Fees

    The listing is updated annually and all fees are effective the subsequent fiscal year (July 1 – June 30). All fees must go through the approval process coordinated by the Fee Book Administrator, Budget and Resource Planning (BRP), that begins in October for a July 1 effective date. Fee proposals will be accepted outside of the annual review when they relate to a change in curriculum or a demonstrated emergency need exists (see Requesting a New Fee).

    All fee requests must include a brief justification and a budget showing anticipated revenues and expenditures. Academic units must have their department head and dean approve the request prior to submission to BRP. Course fees, when approved, are used to support the courses involved. Other fees and service charges assessed by departments should be set at a level that is sufficient to ensure recovery of the cost of providing the services and materials. Fines and penalties may be set at a level to deter conduct that is contrary to University policies and standards or applicable law.

    Departments should be aware that, while the course fee is considered a cost of education, it is not calculated into the standard budgets used to award aid. Therefore, departments should be judicious in deciding which courses truly require a fee.

    Budget and Resource Planning can assist all departments in setting appropriate rates based on allowable costs.

    The annual review process consists of the following components:

    • Fee listings are distributed to units for review, fall term
    • All materials must have approval of respective VP or Dean prior to submission to BRP
    • Fee requests are submitted to the Fee Book Administrator, BRP, for review
    • Course fee proposals impacting the “Cost of Education” will be reviewed by the Tuition and Fee Advisory Board (TFAB)
    • Full list of proposed fee changes are made available on the BRP web site
    • Fee proposals are open for campus comment; Office of Student Advocacy and ASUO are notified
    • Fee requests receive final approval from the VPFA/CFO
    • UO Board is notified of all fees approved through this process
    • Approved fees are effective at the beginning of the subsequent fiscal year (July 1)

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    Course Fee Review by Term

    The Registrar’s office runs an audit each term to verify that course fees attached to CRNs have been approved and that the fee amount does not exceed the rate approved. BRP builds on these audits by conducting quarterly reviews of select course fees. The quarterly review looks at how the fee revenue is being used and what fee balances are being maintained in a unit. If a unit’s balance is accumulating and revenues consistently exceed expenditures an action plan will be recommended.

    All course fees are listed at the maximum amount allowable but a fee can be charged at a lower amount or canceled as needed. For example, the course has a field trip fee but the instructor has decided the class will not go on the field trip for a term. In this example, the fee should be canceled. The fee can be re-started for future terms as needed.

    Recommended Unit Review
    The Course Fee Report, run in Banner FIS/Student SWREGRP, generates a list of courses that have one or more course fees assigned in Banner FIS/Student SSADETL. The report provides you with the CRN, subject, credit subject, course number, title, account detail code, account detail description, fee amount, fee type, credit hours, and tuition waiver indicator. This report should be used to review your department course fees that are assessed in addition to regular tuition and fees.

    Please contact the Registrar’s office as soon as you know a course fee needs to be adjusted or canceled. Accurate fee information needs to be in place before registration begins.

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    Fee Guidelines

    Laboratory or Course Fees
    Generally, laboratory and course fees can be assessed for special, unique costs required for materials or other tangible products or services. These fees are defined as a lab fee, field trip fee, or a course fee. Laboratory or course fees should be at a sufficient dollar level to justify the administrative expense to the University’s overall operation. The recommended threshold for what constitutes a sufficient dollar level is $10. Collection of fees in the classroom or by any other means is not allowed. Students should be made aware of all fees through the class registration process.

    Examples of laboratory or course fees that MAY be charged:

    • Transportation and admission costs incurred on field trips that are required activities
      • Snacks and meals consumed during the trip may be included if doing so simplifies scheduling and represents a cost savings for students
    • Rental or use fees for specialized equipment or service center used exclusively for instruction during a set time
    • Rental or use fees for on campus facilities where a usage fee is normally charged
    • Private instruction such as one-on-one study with an instructor for music performance
    • Expendable material (including specimens) such as:
      • Materials of a specialized nature not readily available in retail stores
      • Materials that can be purchased by the department in large quantities at significant cost savings to the students
      • Materials that must conform to certain specifications and be identical for all students
      • Expensive materials needed by each student in such small quantities that they could not normally be purchased economically
    • Selected miscellaneous expenses such as:
      • Annual costs for materials, supplies and equipment that needs to be refreshed every few years, must be specific to a course and used by all students in a classroom or lab, (e.g. cost of annual breakage in labs), shall be subject to review on a case-by-case basis
      • User licenses, provided that those licenses are specific to the individual students taking the course. In general, site licenses may not be purchased through course fees (unless reasonable estimates can be made of the share of use belonging to a particular course, or the site license fee is less than the sum of fees for individual purchase by students)
      • Art class models for hire, musical accompanists, and mock patients for clinical practice classes
      • Supervisory instruction (including travel) for in-context training classes such as onsite student teaching
      • Special instruction support (not instruction), individuals hired to provide various types of technical support and safety oversight in labs, (e.g. lab assistants), shall be subject to review on a case-by-case basis

     

    The following MAY NOT be included in laboratory or course fees, but does not represent an exclusive listing:

    • The cost of any instructor of record or grader (including leading scheduled discussion sections, recitations, or lab sections), except for private instruction such as one-on-one study with an instructor for music performance or certain non-required physical education courses
      • Example: salaries, wages and employee benefits
    • Regular classroom materials and supplies
      • Example: paper, photo copies, markers, chalk, extension cords, etc.
    • Honorariums or travel costs for guests, speakers or practitioners for instructional support, non-UO employee
    • Items such as reference materials or audio/video collections that are used during the course of instruction and retained for use in the college or department
      • Example: In a chemistry class, a course fee may not be assessed to purchase journals that are retained by the department for current and future students to check out.

     

    Other Fees, Fines, Penalties, and Service Charges
    Other Fees, Fines, Penalties, and Service Charges are fees assessed by departments to the UO community and to non-UO businesses, organizations and individuals. All fees for goods and services shall be determined by taking into account their full cost, including university overhead when applicable, as well as, the prices of such items in the marketplace. Some charges, fines and fees may be established at a level to deter conduct that is contrary to University policies and standards or applicable law. Charges, fees and fines are for purposes such as the following: auxiliary services such as housing, food services, and parking; use of facilities; athletics and other tickets and events; and violation of policies and standards, such as late fines for library books and parking fines.

    Examples of appropriate uses include the following:

    • Online fees assessed to students enrolled in online courses
    • Replacement of lost items fees: such as athletic equipment, keys, parking permits, etc.
    • Library fines and fees associated with the use of the library and its resources
    • Service Charges assessed for miscellaneous services
    • Equipment rental charges assessed for the rental of equipment at the University
    • Room rental charges assessed for the rental of space at the University
    • Application fees to a program
    • Charges for auxiliary services such as housing, food services and student centers
    • Parking fees and fines associated with parking at the University and violation of campus regulations
    • Collections, interest and billing charges assessed to individuals with outstanding University account balances, such as interest and/or late payment and collection fees on past-due debts
    • Conduct related fines assessed to students as a consequence of non-compliance with student conduct requirements

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    Requesting a New Fee

    Units must submit a fee request form for any new fee. New fees should be requested as part of the annual review process, but requests can be submitted as an interim fee outside of the annual review when it relates to a change in curriculum or a demonstrated emergency need exists.

    Departments should be aware that, while the course fee is considered a cost of education, it is not calculated into the standard budgets used to award aid. Therefore, departments should be judicious in deciding which courses truly require a fee.

    Course fees will not be added after registration has begun. Therefore, requests must be made well in advance of registration for the term in which the fee is to be assessed. Minimium time required for review is one month from the time received in BRP. This allows sufficient time for review and implementation.

    Request Forms:

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    Last update: Nov 12th, 2019 @ 14:31:26 PST

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